Event Organiser Admin

UVC LEGAL is looking for a well-organised, enthusiastic, and detail-oriented Event Organiser Admin to coordinate and manage the planning and execution of events and outreach activities. This role supports our mission to reach, educate, and serve individuals and communities seeking immigration support through seminars, workshops, public forums, and online events.

The ideal candidate thrives in planning, multitasking, and liaising with internal teams, vendors, and attendees, all while keeping things running smoothly.

Plan, schedule, and coordinate physical and online events (seminars, webinars, community forums, client meetups)

Liaise with venues, speakers, suppliers, and vendors

Manage guest lists, invitations, confirmations, and follow-ups

Coordinate logistics such as equipment, branding materials, refreshments, and travel arrangements

Prepare event promotion materials (with help from social media and design team)

Set up and manage registration forms and event platforms (Eventbrite, Zoom, etc.)

Support during live events, check-ins, timekeeping, tech troubleshooting, etc.

Assist in post-event follow-up, feedback collection, and reporting

Why Join UVC LEGAL?

Be part of life-changing outreach and impact-driven events

Work in a supportive, inclusive, and purpose-led team

Gain experience in community engagement, marketing, and legal services

Flexible work arrangements and room to grow

Experience organising events, whether in a professional or volunteer capacity

Strong organisational and time management skills

Excellent written and verbal communication

Confidence in liaising with people at different levels (internal team, clients, vendors)

Familiarity with tools like Eventbrite, Zoom, Canva, Google Workspace, or similar

Ability to stay calm under pressure and troubleshoot issues on the go

Willingness to work occasional evenings or weekends for live events (with notice)

Desirable (but not essential):

Experience in legal, charity, or professional service events

Social media promotion or design experience

Comfortable hosting or moderating events

Photography/videography skills a plus